If you’re planning to hold a special meeting, you’ll need to send out a notice to all attendees. This notice should include all the important details about the meeting, such as the date, time, location, and purpose. Here’s a template to jumpstart your own notice of special meeting.
It’s important to note that the specific requirements for a notice of special meeting may vary depending on your organization’s bylaws or governing documents. Be sure to consult these documents to ensure that you’re following the proper procedures.
What to Include in a Notice of Special Meeting
The following information should be included in a notice of special meeting:
- The name of the organization
- The date, time, and location of the meeting
- The purpose of the meeting
- The agenda for the meeting
- Any materials that attendees need to review before the meeting
- The RSVP information
You may also want to include a brief explanation of why the meeting is being held on a special basis. For example, you might state that the meeting is being held to discuss an urgent matter that cannot wait until the next regular meeting.
How to Format a Notice of Special Meeting
A notice of special meeting should be formatted in a clear and concise manner. The font should be easy to read, and the margins should be wide enough to allow for easy reading. The notice should be organized in a logical way, and the information should be presented in a straightforward manner.
The notice should be sent to all attendees at least 48 hours before the meeting. If the meeting is being held on short notice, you may need to send the notice sooner.
Once you’ve sent out the notice, be sure to keep a copy for your records. This will come in handy if there are any questions about the meeting later on.
Conclusion
A notice of special meeting is an important document that should be carefully prepared. By following the tips above, you can create a notice that is clear, concise, and informative. This will help to ensure that all attendees are properly informed about the meeting and that the meeting runs smoothly.
If you’re looking for a template to help you create a notice of special meeting, there are several available online. You can also find examples of notices of special meeting in your organization’s bylaws or governing documents.
