A follow-up email after meeting someone is a message sent to someone you’ve recently met to reiterate your interest in making a connection, revive a conversation, or take the next step in a professional or personal relationship.
Follow-up emails can be beneficial for a variety of reasons, including:
- Staying on top of your mind. A well-crafted follow-up email can help ensure that the person you met remembers who you are and what you discussed.
- Reviving the conversation. If you had a great conversation with someone but didn’t have a chance to exchange contact information, a follow-up email can provide an opportunity to reconnect.
- Taking the next step. Whether you’re interested in scheduling a meeting, learning more about a job opportunity, or simply staying in touch, a follow-up email can help you move the relationship forward.
When writing a follow-up email after meeting someone, it’s important to be timely, concise, and professional. In general, it’s best to send a follow-up email within 24 hours of meeting someone. Keep your email brief and to the point, and be sure to include a clear call to action (e.g., “I’d love to schedule a follow-up meeting”).
Key Components of a Follow-Up Email After Meeting Someone
A well-crafted follow-up email should include the following key components:
1. A clear and concise subject line
The subject line of your email should be brief and to the point, while still giving the recipient a clear idea of what your email is about. For example, you could use a subject line like “Follow up from our meeting yesterday” or “Request for follow-up meeting.” If the purpose of the email is to revive the conversation, you could use a subject like “Re: Our conversation about [topic].”
2. A professional greeting
Start your email with a professional greeting, such as “Dear [Recipient Name]” or “Hello [Recipient Name].” If you don’t know the recipient’s name, you can use a more general greeting, such as “To whom it may concern.” Avoid using cutesy or informal greetings, such as “Hey there” or “What’s up?”
3. A brief reminder of who you are and when you met
In the first paragraph of your email, remind the recipient who you are and when you met. For example, you could say something like “I’m writing to follow up on our meeting yesterday at the [event name].” If you met the person at a networking event, you could mention the name of the event and the date it was held.
4. A brief summary of the key points of your conversation
In the second paragraph of your email, provide a brief summary of the key points of your conversation. This will help to refresh the recipient’s memory and show that you were paying attention during your meeting. Be sure to focus on the most important points, and keep your summary concise.
5. A clear call to action
End your email with a clear call to action. What do you want the recipient to do? Do you want to schedule a follow-up meeting? Get more information about a job opportunity? Or simply stay in touch? Be specific and direct in your call to action.
6. A professional closing
Close your email with a professional closing, such as “Sincerely” or “Best regards.” You can also include your contact information in your closing, such as your phone number and email address.
How to Create a Follow-Up Email After Meeting Someone
A well-crafted follow-up email after meeting someone can help you stay on top of their mind, revive a conversation, or take the next step in a professional or personal relationship. To create a follow-up email that is both professional and informative, follow these steps:
1. Start with a clear and concise subject line.
The subject line of your email should be brief and to the point, while still giving the recipient a clear idea of what your email is about. For example, you could use a subject line like “Follow up from our meeting yesterday” or “Request for follow-up meeting.”2. Use a professional greeting.
Start your email with a professional greeting, such as “Dear [Recipient Name]” or “Hello [Recipient Name].” If you don’t know the recipient’s name, you can use a more general greeting, such as “To whom it may concern.”3. Briefly remind the recipient who you are and when you met.
In the first paragraph of your email, remind the recipient who you are and when you met. For example, you could say something like “I’m writing to follow up on our meeting yesterday at the [event name].”4. Summarize the key points of your conversation.
In the second paragraph of your email, provide a brief summary of the key points of your conversation. This will help to refresh the recipient’s memory and show that you were paying attention during your meeting. Be sure to focus on the most important points, and keep your summary concise.5. Include a clear call to action.
End your email with a clear call to action. What do you want the recipient to do? Do you want to schedule a follow-up meeting? Get more information about a job opportunity? Or simply stay in touch? Be specific and direct in your call to action.6. Close with a professional closing.
Close your email with a professional closing, such as “Sincerely” or “Best regards.” You can also include your contact information in your closing, such as your phone number and email address.
Summary
By following these steps, you can create a follow-up email that is both professional and informative. This will help you to stay on top of the recipient’s mind, revive a conversation, or take the next step in a professional or personal relationship.
A well-crafted follow-up email after meeting someone can help you build relationships and advance your career. By following the tips outlined above, you can create a follow-up email that is both professional and informative. This will help you to stay on top of the recipient’s mind, revive a conversation, or take the next step in a professional or personal relationship.
Remember, the purpose of a follow-up email is to continue the conversation and build a connection. Be genuine and authentic in your communication, and take the time to personalize your email to the recipient. By doing so, you will increase your chances of success.
