Need to initiate a meet and confer process? This letter template and step-by-step guide will help facilitate a successful process.
What is a meet and confer process?
A meet and confer process is an essential step before an employer implements a change that could affect the terms and conditions of employment. It provides employees with an opportunity to discuss the proposed change and provide feedback. The employer is then required to consider the employees’ feedback before making a final decision.
Meet and confer is a legal requirement in many jurisdictions. It is important to follow the specific requirements of your jurisdiction when conducting a meet and confer process.
Here are some general principles to keep in mind when conducting a meet and confer process:
- The employer must provide employees with timely notice of the proposed change.
- Employees must be given an opportunity to review the proposed change and provide feedback.
- The employer must consider the employees’ feedback before making a final decision.
- The employer must provide employees with a written response to their feedback.
Meet and Confer Letter Template
Your Name
Your Address
City, Postal Code
Email Address
Phone Number
Date
Recipient Name
Recipient Address
City, Postal Code
Email Address
Phone Number
Dear [Recipient Name],
I am writing to inform you of a proposed change to [the term or condition of employment] that may affect you and other employees. The proposed change is [briefly describe the change].
In accordance with the [legal requirement], I am initiating a meet and confer process to discuss the proposed change with you and other affected employees. The meeting will be held on [date] at [time] at [location].
At the meeting, I will provide you with more information about the proposed change and answer any questions you may have. I encourage you to attend the meeting and provide your feedback. Your input is important and will be considered before a final decision is made.
If you have any questions or concerns before the meeting, please do not hesitate to contact me.
Thank you for your cooperation.
Sincerely,
[Your Name]
Conclusion
Following these steps and using the provided “meet and confer letter template” will help you conduct a successful meet and confer process. This process is an important way to ensure that employees have a voice in decisions that affect their terms and conditions of employment.
Remember, the goal of the meet and confer process is to reach a consensus. This may not always be possible, but it is important to approach the process with a willingness to listen to and consider the other party’s perspective.
